7 reasons to beware of using Excel for critical data.

Excel can be a great tool for tabular data or rudimentary forms, and there are occasions when it’s appropriate to use Excel as a simple database. Many of our clients have persevered with Excel, liking its simplicity, but sooner or later their requirements tend to outgrow Excel’s intended functionality and they come to the conclusion – often reluctantly – that it’s no longer a good fit for their business.

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The Hidden and Unmonitored Millions.

Company vehicles are obvious targets for driver safety programs, but what about the estimated 4 million drivers who run errands for their employers, drive their own vehicle to meet with customers or sales appointments and part-time workers who use their own vehicles as subcontractors to larger commercial enterprises to install products or services? Continue reading “The Hidden and Unmonitored Millions.”

FREE Fleet Health Check

We recently conducted a survey of fleet operators from a wide range of business sectors and size.  The results clearly demonstrated that regardless of fleet size and profile, companies are often confused about their legal responsibilities.

We also found that a large proportion of operators we questioned are aware of weaknesses within their fleet policies and almost all are concerned on some level about their legal exposure.

If you share any or all of these concerns, we can help you take the first step towards achieving peace of mind.

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Identify, manage and monitor your incidents.

FACT: Businesses paid out more than £26m in insurance excess payments as a result of collisions involving company vehicles last year.

Despite the fact that RTAs have impacted 86% of fleets in the past 12 months, an alarming number of drivers are still driving without due consideration for basic road safety. 16% of business drivers report feeling ‘invincible’ when driving, claiming that they never consider their safety to be at risk (source: Masternaut.)  Speeding is by far the most common driving offence committed by company drivers, according to figures released by Capital Solutions Fleet Services.  Analysis of the company’s 55,000-vehicle fleet shows that 41% of fines recorded in the last 12 months were for speeding.  Other common offences such as congestion charge avoidance and parking fines only amount to around half of the same level.

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Train your drivers

All types of business rely on road logistics in one way or another.  Most companies would be unable to function without some kind of transport happening during the working week.

Safe driving is an issue that extends far beyond work-related travel.  Every road user has an obligation to contribute positively towards a universal culture of road safety and compliance; the consequences of ignoring this responsibility are just too drastic to overlook.  When driving on business however, the impact of poor driving is even greater; affecting company reputation, employee well-being and increasing costs as well.

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HR issues when managing fleet

HR issues are complex before you start to even think about the HR department’s link to the fleet. Daily challenges include recruiting employees, arranging and carrying out training, preventing discrimination and ensuring compliance, to name but a few.

These tasks are integral to the running of the company.  And vehicle management should be taken just as seriously. For instance, business owners would never think of allowing employees to operate dangerous machinery without stringent safety measures and policies in place; but such measures are often overlooked when it comes to vehicles.

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It’s time to say goodbye to spreadsheets

If you’re involved in the daily grind of fleet management, you’ll no doubt be up to your eyes in spreadsheets. Good old spreadsheets. It’s a love/hate thing.

As an organisation collects more and more information and data grows in volume and variety, seemingly innocent excel sheets are gradually morphing into supersized spreadsheet monsters. Thanks to 21st century technology, today’s fleet managers juggle swathes of data ranging from vehicle maintenance records, licence checking notes, mileage reporting, fuel receipts, vehicle safety checks, training records and much, much more. As an organisation expands, the volume of paperwork increases. And demand for reporting expands. Weaknesses are exposed. Things go wrong. The pressure intensifies…

Face it. You’re trapped in Excel Hell.
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More Telematics Myths

We looked recently at some of the reasons why companies shy away from telematics.  Fear of disproportionate expense, disruption of installation and adverse driver reactions are by far the most common objections.  We explored these misconceptions, and explained why companies are jumping to the wrong conclusions.  (You can read the full article HERE)

Sticking with the theme, we’ll now look at some more Telematics Myths. These are particularly common among the smaller fleets.

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